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Title : Administrative Assistant - Attorney General - Vancouver, BC
link : Administrative Assistant - Attorney General - Vancouver, BC

Administrative Assistant - Attorney General - Vancouver, BC

Requisition #:	47271
Department:	Attorney General
Ministry Branch / Division:	BC Liquor Distribution Branch
Posting Close Date:	2018-02-06
Location:	Vancouver
Multiple Locations:
Job Type:	Regular Full Time
Category:	Administrative Services
Job Profile:	Administrative_Assistant_Legal_Services.docx
Job Summary:
Administrative Assistant, Legal Services Regular, Full-Time - Vancouver R11/ $41,803.67 - $47,295.99 STEP into a career with one of BC’s Top Employers since 2009. The Liquor Distribution Branch is one of Canada’s largest distributors and retailers of beverage alcohol. At the Liquor Distribution Branch we are driven by innovation and have a passion for the future and are looking for a dynamic professional to join our team. Legal Council resides within the General Manager and CEO office but is part of the Ministry of Justice, Legal Services Branch. It is within this environment that the Administrative Assistant, Legal Services operates and extensive knowledge of the nature and functions of the LDB is essential. This position is one of nine (9) reporting to the General Manager and is one of two administrative staff reporting into this office. The Administrative Assistant, Legal Services provides confidential administrative support and assistance to various Legal Counsel and, as such, is excluded from union membership.   Please review the attached job description for a complete list of duties, qualifications, and competencies. To be considered for this opportunity, applicants must submit a cover letter and resume clearly identifying how they meet the qualifications necessary for this position. This information will be used as part of the selection process. Please note that a cover letter is a requirement for this competition. An eligibility list may be established. A criminal record check is required. If this is your first time applying to the BC Public Service, visit Our Hiring Process page and click on the Frequently Asked Questions page link for tips on creating a profile, searching for job opportunities and applying to postings. If you experience technical difficulties submitting your application, please email BCPSA.Hiring.Centre@gov.bc.ca for assistance. Only applications submitted using the BC Public Service Recruitment System on this website will be accepted. Contact: Renate Coyle, HR Advisor, Talent & Compensation Phone: 604 252-3407 Visit Careers at: http://ift.tt/17FJVoN
Qualifications:
Education and Experience Minimum of three years recent administrative support experience, preferably in an executive assistant capacity. Recent experience providing senior administrative support in a legal office environment. Certificate in Legal Office Administration, preferred. Recent experience with file management of files specifically related to legal issues. Some legal courses, preferred. Equivalent combinations of education, training and experience may be considered.  Knowledge Advanced knowledge of relevant legal terminology. Understanding of the structure and relationships of government, its ministries and agencies. Working knowledge of how to conduct legal searches with minimal direction from legal counsel. An understanding of solicitor-client privilege with its requirement for confidentiality. Proficient knowledge of standard office software applications:  word processing, data entry applications, electronic mail (Microsoft Word, Excel, PowerPoint and Outlook; CRMS (Corporate Records Management System) and CLIFF (document tracking system); 50 wpm keyboarding skills.   Skills & Abilities  Excellent communication skills and experience in dealing directly with the public. Ability to draft, reformat and critically review correspondence and contracts for issues. Demonstrated ability to manage appropriate priorities for workload, with flexibility in responding to changing workload and priorities, while recognizing time and legal limitation pressures. Proven ability to work independently and exercise good judgement in evaluating the correct course of action to be taken. Demonstrated ability to deal with confidential and sensitive matters using sound judgement, tact and diplomacy.

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