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Title : Administrative Support Assistant - Department of the Interior - Washington DC, DC
link : Administrative Support Assistant - Department of the Interior - Washington DC, DC

Administrative Support Assistant - Department of the Interior - Washington DC, DC

Summary

About the Agency

The Bureau of Safety & Environmental Enforcement (BSEE) works to promote safety, protect the environment, and conserve resources offshore through vigorous regulatory oversight and enforcement. For information about our bureau go to: http://www.bsee.gov/

This vacancy may be used to fill additional positions as vacancies become available.

This opportunity is located within the Department of the Interior, Bureau of Safety and Environmental Enforcement (BSEE), in Washington, DC. The incumbent will serve as the clerical and administrative assistant to the Chief of Staff for the Bureau.

BSEE has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework with supervisor approval.

Salary Information
GS-08: $49,771 - $64,699 per annum. First time hires to the Federal government normally start at the lower salary range of the grade level.

Recent Graduates may be converted to a permanent position upon completion of the Pathways Recent Graduate Program.

Duties

At the full performance level (GS-09) the major duties of this position include, but are not limited to the following:

1. Performs a variety of analytical and administrative duties in support of the office. Is familiar with Microsoft Office or other similar applications in order to prepare presentations, provide statistics and present material in a professional and effective manner.
2. Manages the offices administrative processes and ensures established procedures meet the current needs and are understood and consistently followed by the staff.
3. Reviews and analyzes administrative policies, clarifies complex and confusing guidelines, and makes recommendations to higher level staff for changes to administrative policy. Responds to administrative issues and inquiries, resolving a variety of conflicts regarding administrative policies and processes among organizational issues.
4. As required, researches available background data, coordinates tasking of subordinate staff and follows up to see that subordinate offices submit required answers within the specified time. Assembles and arranges information for use in briefings and as conference aids. This research effort may include previous files, related reports and correspondence, statistics, and other pertinent materials. Reviews materials related to budget and procurement documents associated with special projects requested by the Director/ Deputy Director/ Associate Director.
5. Maintains the calendar for staff, schedules appointments and conferences based on personal knowledge of the workload and priorities of the office.
6. Drafts letters and memoranda from verbal and written instructions and prepares for signature.
7. Answers telephone messages. If the call is for the Director/ Deputy Director/ Associate Director, obtains pertinent background information for his/her use. Screen telephone calls and visitors to the Chief of Staff, personally handling those not requiring technical assistance, referring those questions and problems within the realm of their expertise to the staff.

Supervisory Status

No

Promotion Potential

09

Travel Required

• Occasional Travel
• Travel of 1 to 5 nights per month may be required.

Relocation Authorized

• No

Who May Apply

This job is open to…

This opportunity is open to applicants who have completed a qualifying associates, bachelors, masters, professional, doctorate, vocational or technical degree or certificate from a qualifying educational institution within two years of the closing date of this announcement. Certificate programs must be accredited. Questions? This job is open to 1 group.

Job Requirements

Key Requirements

• This position is subject to a pre-employment background investigation.
• Use of Direct Deposit is required.
• You will be required to sign a Pathways Participant Agreement.

Qualifications

To be eligible for this Recent Graduate Program ALL of the following requirements must be met:

1. You must provide a resume.
2. You must be a U.S. Citizen.
3. You must have completed a qualifying associates, bachelors, masters, professional, doctorate, vocational or technical degree or certificate from a qualifying educational institution within two years of the closing date of this announcement. The two year eligibility will be extended for veterans who were precluded from applying within the two year eligibility period following graduation due to a military service obligation. In such cases, veterans will have up to six years from the date of graduation to apply.
4. You graduated by way of good academic standing (Grade Point Average/G.P.A. of at least a 2.0).
5. You must provide a transcript (official or unofficial) showing your degree was conferred (An official transcript may be requested at the time of appointment).

Minimum Qualification Requirements:
To qualify for this position you must meet the specialized experience described below.

Specialized Experience: To qualify for the GS-08, you must possess at least one full year of specialized experience equivalent to the GS-07 level in the Federal service, or comparable experience not gained through Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is in or related to the work of the position to be filled. Specialized experience is defined as: 1) experience utilizing Microsoft Office or other similar software applications; 2) performing a variety of analytical and administrative duties in support of an office; and 3) drafting final documents from rough notes, drafts, letters, and/or memoranda.

Applicants must meet all of the specialized experience (1, 2, and 3) defined above.

Typing Proficiency:
In addition to meeting the specialized experience requirements above, all applicants must show possession of 40 words per minute typing speed.

Applicants must show typing proficiency by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, OR by self-certifying their proficiency. Performance test results and certificates of proficiency are acceptable for 3 years.

Additional information on the qualification requirements is outlined in the OPM Qualification Standards Handbook of General Schedule Positions and is available at OPM's website:http://ift.tt/1utzUBr

NOTE: YOU MUST SUBMIT A COLLEGE TRANSCRIPT. FAILURE TO PROVIDE THIS INFORMATION WILL RESULT IN DISQUALIFICATION.

You must meet all eligibility and qualification requirements for the position by the closing date of the vacancy announcement.

You may be found "INELIGIBLE" if you do not possess the minimum requirements described above required for the position. If your application is incomplete, you will be deemed ineligible.

Education: You are required to submit a copy of your official or unofficial transcripts in order to determine your eligibility and qualifications for this position.

Foreign Education: Education completed in colleges or universities outside the United States may be used to meet the specific educational requirements as stated above. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit:
http://ift.tt/1cCJSvw
Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service system, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/.

Click http://ift.tt/1AjTZ4L for more information on Pathways program participation.

Security Clearance

Public Trust - Background Investigation

Apply

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