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Title : Administrative Assistant - Office of the Auditor General of Canada - Ottawa (Ontario)
link : Administrative Assistant - Office of the Auditor General of Canada - Ottawa (Ontario)

Administrative Assistant - Office of the Auditor General of Canada - Ottawa (Ontario)

Job Title

Administrative Assistant

# of Hires Needed

4

Category

Clerical / Administrative Support

Education

Secondary School Diploma

Career Level

ASG-02

Job Type

Determinate -Specified Period

Location

Ottawa - , ON K1A 0G6 CA (City)

Security Clearance

Reliability

Travel

0 - 10%

Job Summary

Selection Process Number	2017-AUD-G-OTT-EA-188
Position Title(s)	Administrative Assistant
Classification	ASG-02
Salary	$43,945- $55,050 (2013 rate)
Location(s)	Ottawa
Type of Advertisement(s)	Indeterminate / Determinate

Intent / Result of this process: The immediate need is to fill up to two (2) indeterminate Administrative Assistant positions and up to two (2) determinate Administrative Assistant positions. Indeterminate employees at the same group and level or equivalent may be considered for deployment first. A pool of candidates may be established and may be used to staff similar positions of various tenures at the Office of the Auditor General (OAG).
When you apply to this selection process, you are also applying to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.
Area of selection
Open to: Persons residing in Canada and Canadian citizens residing abroad.
Closing Date: N/A
Join a dynamic organization and contribute to ensuring that Canada's federal and territorial governments are answerable and productive.
The Office of the Auditor General of Canada (OAG) is seeking an Administrative Assistant who will:

•  Coordinate all in-coming and out-going correspondence for signature;
•  Anticipate need for and organize meetings and conferences;
•  Coordinate budget activities of the Group;
•  Organize travel and prepare travel claims;
•  Manage the agendas including scheduling appointments and meetings;
•  Coordinate special projects and provide assistance for special activities;
•  Coordinate activities related to Information Technology for the Group as first line micro-coordination support; and
•  Ensure functional supervision of support staff reporting to the Principals of the Group.

INSTRUCTIONS:
You must submit a complete application, consisting of a covering letter which clearly demonstrates which stream you are applying for, how you meet the screening criteria and a resume which supports the covering letter. The covering letter will be used as the primary tool in the screening process and the resume will only be used to substantiate the information provided. Your covering letter must clearly demonstrate through concrete examples how you meet each screening criterion (education and experiences). One suitable approach for your covering letter is to use each individual screening criterion as a header and then, for each criterion, write one or two paragraphs demonstrating how you meet that criterion. For example, describe the kind of position(s) occupied and provide a precise description of the tasks performed for each position.

Job Requirements

To be invited for further assessment, candidates must meet the following requirements:
Essential Qualifications:
Education: Secondary School diploma or PSC approved alternatives.                                     
Experience:

• Recent and significant * experience providing administrative support services to managers, such as organizing meetings and preparing documents for those meetings, managing an agenda, filtering calls, managing emails and replies, maintaining filing and bring-forward systems;
• Experience in the preparation and verification of travel claims;
• Experience answering general inquiries and information requests from clients;
• Experience using Microsoft Office Suite (MSWord, Outlook, Excel, PowerPoint); and
• Experience managing and planning the logistical aspects and follow-up for meetings, conferences or other major events.

* Recent and significant experience refers to the depth and breadth of experience normally acquired over a period of at least one (1) year full-time acquired within the past three (3) years.
Language requirements: Bilingual imperative, BBB/BBB

The following competencies could be measured with tools including but not limited to: interview, written exam and/or reference checks
Integrity and respect
Exemplifies ethical practices, professionalism, and personal integrity; creates respectful and trusting work environments where sound advice is valued. Encourages the expression of diverse opinions and perspectives while fostering collegiality. Is self-aware and seeks out opportunities for personal growth.
Technical subject matter expertise
Applies business knowledge and skills, knowledge of applicable professional standards and tools, and knowledge of administrative practices, legislation, and policies to provide practical and accurate advice to stakeholders and to uphold the OAG’s expert standing.
Personal effectiveness and project management skills
Independently establishes a course of action for themselves—and for others, at more senior levels—to accomplish projects and organizational objectives by prioritizing and allocating time and resources effectively.
Personal and people development skills
Engages with colleagues; builds mutual understanding of shared goals and the means by which they will be achieved; offers and asks for help; gives and receives constructive feedback; and actively coaches and develops others.
Strategic thinking, rigorous analysis, and sound judgement
Identifies and gathers relevant evidence, conducts appropriate analysis, and draws on broad knowledge and experience of the topic to form an independent, balanced, and sound opinion and/or decision.
Productive and collaborative relationships with partners and stakeholders 
Effectively establishes rapport and strong working relationships with internal and external stakeholders and OAG colleagues by being responsive and taking into account others’ perspectives and working styles.
Innovation and ability to guide change
Creates an environment that supports bold thinking, experimentation, and intelligent risk-taking. Uses setbacks as a valuable source of insight and learning. Takes change in stride, aligning and adjusting milestones and targets to maintain forward momentum.
Clear and influential communication
Expresses information and opinions, in writing and verbally, in a way that is compelling, persuasive and, appropriate to the audience.
CONDITIONS OF EMPLOYMENT
Reliability Status security clearance
OTHER INFORMATION

• Candidates must meet all of the essential requirements to be appointed to a position.
• It is the candidate's responsibility to clearly demonstrate in their application how they meet the screening criteria (education and experience).
• A top-down screening approach may be undertaken at each step of the process. Applicants who meet the essential experience criteria may be ranked according to the depth and breadth of experience they possess. Only the top ranking candidates would be invited to the assessment phase of the process.
• The essential and asset qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.
• Asset qualifications may be a deciding factor in choosing the person to be appointed.
• An interview may be administered. They may be conducted via videoconference or teleconference.
• A written examination may be administered.
• Reference checks may be sought.
• Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.
• You must be prepared to provide the original or a certified true copy of your educational credentials.
• Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://ift.tt/2j2FrX3.
• The successful candidate must meet and maintain the Conditions of Employment at the time of appointment and throughout their employment.
• Relocation assistance will be determined in accordance with the OAG's directives.

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED.

We thank all those who apply. Only those selected for further consideration will be contacted.
 

Additional Information

OAG - Competency Model
BVG - Modèle de compétences

Thus Article Administrative Assistant - Office of the Auditor General of Canada - Ottawa (Ontario)

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