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Title : Staff Assistant - Department of Transportation - Washington DC, DC
link : Staff Assistant - Department of Transportation - Washington DC, DC

Staff Assistant - Department of Transportation - Washington DC, DC

• Summary

  This position is in the Office of the General Counsel, U.S. Department of Transportation (DOT). The Staff Assistant performs a wide variety of administrative duties in support of the work of attorneys and other personnel working with the offices of General Law, International Law, and Litigation and Enforcement. You will provide a variety of administrative, clerical and technical support to facilitate and coordinate the work flow of the office, including support for meetings, telephone conferences, making travel arrangements for senior staff, and ensuring consistency and efficiency in the implementation of administrative policies, practices, and procedures.
  
  The ideal candidate for this position will have excellent analytical and administrative skills; to plan and assist in carrying out programs, projects, studies and other administrative work. Candidate must have excellent communication skills and have the ability to provide technical assistance to program managers and senior staff. The ideal candidate must also have experience exercising tact, discretion and persuasiveness when resolving sensitive issues.
  
  THIS VACANCY IS LIMITED TO THE FIRST 150 APPLICATIONS RECEIVED AND WILL CLOSE AT MIDNIGHT ON THE CLOSING DATE OR AT MIDNIGHT ON THE DAY WE RECEIVE THE 150^TH APPLICATION, WHICHEVER COMES FIRST.
  Learn more about this agency

  Responsibilities

  As a Staff Assistant, you will:
  

  • Manage the various administrative processes within the office and ensure that procedures meet office needs. Establish and continually review, update, and develop complex administrative office procedures that affect the orderly and efficient flow of work within the office and with parties and agencies outside the organization.
  • Review and analyze administrative policies, clarify complex and confusing guidelines, and make recommendations to higher level staff for changes to administrative policies. Respond to administrative issues and inquiries and resolve a variety of conflicts regarding administrative policies and processes.
  • Provide assistance for the management and flow of all correspondence tasked to the program office assigned. Provide close administrative support for the office ethics counsel function. Provide a large volume of official letters and memoranda involving nominations of senior agency and important ethics advice.
  • Schedule and coordinate meetings, events, conferences for the assigned program. Provide professional logistical support in the conduct of high-level meetings attended by senior officials. Perform timekeeping responsibilities for the assigned program office. Coordinate travel arrangements in an accurate and timely manner.
  • Maintain the Suspense Database inputting all taskers' related information accurately into the suspense database in a timely manner. Receive visitors and telephone calls for the office. Receive calls from public and determines the appropriate personnel that is needed to assist/follow-up.

  Supervisory status

  No

  Promotion Potential

  09

  Who May Apply

  This job is open to…

  Applications will be accepted from any U.S. Citizen.
  
  This job is also being advertised for applicants eligible for status consideration. Current and former status employees and veterans who qualify under VEOA are encouraged to also apply to announcement: OST.C-2017-0018 Questions? This job is open to 3 groups.

• Job family (Series)

  0301 Miscellaneous Administration And Program

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  • Assistants, Office
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  Requirements

  Conditions of Employment

  • Applications will be accepted from any U.S. Citizen.
  • Submit application and resume online by 11:59 PM EST on the closing date.
  • Announcement may be used to fill similar positions within 60 days.
  • Relocation is NOT authorized.
  • Position is NOT Telework Eligible
  • Announcement also advertised Merit Promotion: OST.C-2017-0018.

  CONDITIONS OF EMPLOYMENT:
  

  • SELECTIVE SERVICE: Males born after 12/31/1959 must be registered for the Selective Service.
  • DEU REQUIREMENTS: Applicants selected under delegated examining procedures may be required to successfully complete a one-year probationary period (unless already completed).

  
  
  

  Qualifications

  To meet the minimum qualifications for this position, you must meet either the education or experience qualifications for the GS-07.
  
  To qualify on Experience, you must have one year of specialized experience equal or equivalent to the following:
  

  • Experience performing administrative functions of an office pertaining to travel, executive correspondence and records management for the highest levels of authority in an office.

  To qualify on Education, you must have:
  

  • One full year of graduate level education OR superior academic achievement

  You can also qualify based on a combination of education and experience
  
  Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
  
  Applicants must meet all qualification requirements by the closing date of this announcement.

Apply

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