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Title : Program Assistant - Department of Agriculture - 3 cities
link : Program Assistant - Department of Agriculture - 3 cities

Program Assistant - Department of Agriculture - 3 cities

• Summary

  
  This position is located in a county office of the Cattle Fever Tick Eradication Program, Texas Area, SPRS-District 4, Veterinary Services, APHIS.  The incumbent acts as Office Manager and works under the direct supervision of the county supervisor.  Coordinates all office functions with personnel involved, monitors radio communication with all employees and monitors horseback river patrol activities via computer when inspectors are on river patrol.  Employee performs clerical duties for the Supervisory Animal Health Technician and the county Animal Health Technicians (Mounted Patrol Inspectors).
  
  Salary Information:  First time hires to the Federal government normally start at the lowest rate of the salary range for the grade selected.
  
  This is a term appointment not to exceed 4 years. (Appointment may be extended up to 8 years without re-announcing.) For more details click: Term Appointments
  
  APHIS is an emergency response agency. This means that all Agency employees may be asked or assigned to participate in rotating temporary duty assignments to support emergency programs at some time during their careers with APHIS. For details click: APHIS Emergency Response
  
  Learn more about this agency

  Responsibilities

  
  The duties may include, but are not limited to:
  

  • Incumbent takes care of all business which involves the routine operation of the county tick office, working independently and without supervision the majority of the time.
  • Receives visitors to the office, refers visitors to proper personnel; routes incoming phone calls;
  • Employee maintains Program Records.  This entails knowledge of State and Federal Laws and Regulations governing the Fever Tick Eradication Program concerning the different types of quarantines, treatments, and movement of livestock.   Keeps track of quarantined premises and responds to inquiries. Incumbent alerts the supervisor and inspectors of discrepancies in the paperwork and dates of release of quarantine.
  • Receives visitors to the office, refers visitors to proper personnel; routes incoming phone calls; incumbent transmits, receives and relays official messages via voice radio communication to Mounted Patrol Inspectors.  Maintains updated information and is familiar with emergency contacts: border patrol, sheriff’s department, police department and medical services, to be able to promptly respond to any type of emergency.  Communication files and logs are maintained daily as required by communication regulations. 
  • The incumbent monitors the progression of employees performing horseback patrols along the Rio Grande River using a Spot Satellite Tracking Device.   In the event an inspector being monitored fails to proceed normally with patrol, or signal stops, the program assistant will attempt to contact the employee via radio and alerts supervisor or other employees if they cannot be reached.  Incumbent must be able to handle emergency situations; contacting proper authorities, explaining the needs of the employee and directing them to their location for immediate care.
  • Incumbent is responsible for creating maps to distinguish areas of interest within the county; these include quarantine areas, systematic areas with livestock that will require assistance in an emergency situation; horseback river trails, and buffers around infested premises, and mapping areas to comply with Texas Animal Health Commission tagging regulations for livestock in the systematic area.  Employee will make maps as needed for supervisor and Mounted Patrol Inspectors.
  • Incumbent maintains inventory of all county equipment assigned to his/her work area such as radios, firearms, vehicles, etc.; including office equipment.  Incumbent requests supplies when needed. Submits purchase requests for supplies to be purchased on the field.  Incumbent prepares documents to initiate action for transfer, sale, report of loss, damaged and unserviceable property, or disposition.
  • Incumbent keeps inventory and identification records of livestock in permanent quarantine areas, as per Texas Animal Health Commission, Texas Administrative Code.   All inspections are uploaded into the database and quarterly reports of county activity are submitted to Texas Animal Health Commission for compliance with regulations.
  • Incumbent reads and screens all incoming correspondence, publications, regulations, and directives, etc.: handles routine items and routes them to the appropriate party accordingly. 

  Travel Required

  25% or less - Travel for training and work assignments may be required 25% of the time.

  Supervisory status

  No

  Promotion Potential

  05

  Who May Apply

  This job is open to…

  US Citizens and Nationals; no prior Federal experience is required. Questions? This job is open to 1 group.

• Job family (Series)

  0303 Miscellaneous Clerk And Assistant

  Similar jobs

  • Assistants, Office
  • Office Assistants
• Help

  Requirements

  Conditions of Employment

  • US Citizenship is required.
  • Selective Service Registration is required for males born after 12/31/1959.
  • Subject to satisfactory completion of one year trial period.

  Special Conditions:
  

  • Selection and retention in this position is contingent on a successfully adjudicated FBI National Criminal History Check (fingerprint check) and a background investigation
  • Successful completion of a 1 year or trial period (if new hire to the Federal service)
  • Travel, transportation, and relocation expenses will not be paid. Any travel, transportation, and relocation expense associated with reporting for duty to this position will be the responsibility of the selected employee.
  • Locality pay will vary based upon the selectee’s duty location. A final salary determination will be made upon selection.
  • The work is primarily sedentary but requires some walking, standing, stooping, and bending to access files and respond to inquiries.
  • Work is performed in a normal office setting located in a rural atmosphere.

  
  

  Qualifications

  Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including the following specialized experience and/or education, as identified by grade level.
  FOR THE GS-05 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-04 level) that demonstrates:
  

  • Using software packages to produce a variety of documents, e-mail, and updating calendars.
  • Utilizing standard office procedures in order to conduct routine work and knowing when to refer issues to a supervisor for further guidance.
  • Preparing routine correspondence or reviewing the correspondence of others, ensuring that spelling, grammar, and formatting are correct.
  • Maintaining an inventory of items and requesting supplies when needed.

  OR 4 years of successfully completed education above the high school level; OR equivalent combinations of education and experience are qualifying for this grade level.
  
  TRANSCRIPTS are required if:
  

  • You are qualifying for the position based on education.
  • You are qualifying for this position based on a combination of experience and education.
  • This education must have been successfully completed and obtained from an accredited school, college, or university.

  COMBINATION OF EDUCATION & EXPERIENCE AT THE GS-5 GRADE LEVEL: Applicants may have combinations of successfully completed education and specialized experience to meet total qualification requirements. The total percentages must equal at least 100 percent to qualify for that grade level. To learn more about combining education and experience for this series, click the following:  Combining Education and Experience for Clerical and Administrative Support Positions
  Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Apply

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