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Title : Management Support Assistant - Smithsonian Institution - Washington DC, DC
link : Management Support Assistant - Smithsonian Institution - Washington DC, DC

Management Support Assistant - Smithsonian Institution - Washington DC, DC

Summary

About the Agency

This position is located in the Smithsonian Institution, National Museum of African American Histroy and Culture. This position greets all visitors, including high level visitors, to the NMAAHC staff area, answers telephone calls from the public using a multi-line telephone and performs a variety of clerical and administrative duties for the Director’s Office and staff.

ATTENTION: Due to the large number of qualified applicants for positions of this type, this job announcement will close at 11:59 pm Eastern Time on either: (A) The closing date listed above or (B) The date that 100 applications are received; whichever occurs first. If the announcement closes on the date that 100 applications are received, all applications submitted by 11:59pm that day will be given consideration, including those in excess of 100.

We encourage applicants to apply as soon as possible to ensure their applications are submitted before the announcement closes. We will not consider applications which are late due to the announcement closing once the above number of applications is reached.

Duties

This position reports to the Supervisory Staff Assistant and performs a variety of clerical and administrative duties for the Director’s Office and staff. The incumbent:

• Greets all visitors, including high level visitors, to the NMAAHC staff area, and answers telephone calls from the public using a multi-line telephone.
• Establishes and maintains a telephone log of all incoming calls to the Director.
• Provides computer processing, typing, clerical and administrative support to the Director’s Office.
• Writes, edits and assists staff in preparing emails, documents and correspondence, and ensures that written communications express the intended message, and that they are clear, concise, appropriate in tone, logically formatted, understandable and grammatically correct.
• Establishes and maintains files and filing systems for the Director’s Office as well as administrative and functional program records in hard copy and automated systems.
• Assists in maintaining the Executive’s calendars and notifies the appropriate individuals of any updates/changes as required.
• Receives, clocks in, and distributes all incoming mail to the Office and establishes and maintains the Director’s correspondence log.
• Makes domestic and international travel arrangements and creates travel authorizations and vouchers in the Travel System.
• Tracks expenditures and assists in the procurement of required goods and services.
• Performs other duties as assigned.

Supervisory Status

No

Promotion Potential

07

Travel Required

• Not Required

Relocation Authorized

• No

Who May Apply

This job is open to…

This position is open to all U.S. Citizens or U.S. Nationals. Excepted Service employees may also apply to this announcement.

Note: Federal employees with permanent status or individuals eligible for special appointing authorities may also apply to Job Announcement #17R-BN-303032-MPA-NMAAHC. Questions? This job is open to 1 group.

Job Requirements

Key Requirements

• Pass Pre-employment Background Investigation
• May need to complete a Probationary Period
• Maintain a Bank Account for Direct Deposit/Electronic Transfer
• Males born after 12/31/59 must be registered with Selective Service.

Qualifications

Experience: You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-6 level in the Federal Service or comparable pay band system. For this position Specialized experience is defined as composing and editing correspondence, tracking a variety of funds; making travel arrangements, creating travel authorizations and vouchers in an automated system; researching information from a variety of sources; keeping time and attendance, establishing and maintaining office files and schedules; and assisting staff with coordinating the work of internal and external customers.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Or Education: Education is generally not applicable for the substitution of the 1 year of specialized experience. However, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

Qualification requirements must be met within 30 days of the job announcement closing date.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on the web at http://ift.tt/1dO9mm4.

TYPING PROFICIENCY: Applicants must indicate evidence of typing proficiency (speed) of at least 40 words per minute. Applicants who do not provide a statement of typing speed on their resume or in response to any online questionnaire will not receive further consideration.

Security Clearance

Public Trust - Background Investigation

Apply

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