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Title : Administrative Support Assistant - Department of the Army - Fort Polk, LA
link : Administrative Support Assistant - Department of the Army - Fort Polk, LA

Administrative Support Assistant - Department of the Army - Fort Polk, LA

Summary

About the Agency

The area of consideration for this vacancy is those residing in the surrounding area (defined as Beauregard, Rapides, Sabine and Vernon parishes). (Military Spouse Preference (MSP) and Involuntarily Separated Military Preference (ISMP) Preference eligible candidates are included in the area of consideration.)


This position is located at Bldg. 260, Child and Youth Services, Fort Polk, LA


There when you need us! Child, Youth & School (CYS) Services recognizes the challenges of our Soldiers and their Families. CYS Services programs support military readiness by reducing the conflict between Soldiers' parental responsibilities and mission requirements by offering quality programs for children and youth.

Duties

• Oversees the administrative management of the reception area of a CYS Program.
• Receives children, youth, parents, and other visitors in a courteous manner. Answers main telephone, ascertain nature of call and direct caller to appropriate staff takes a message or personally provides desired information. Provides customer service expected in a "First Choice" organization.
• Utilizes Child and Youth Management System (CYMS) to oversee the collection, accurate accounting and reporting of funds; and to collect and maintain up-to-date statistical data for planning and reporting purposes IAW higher headquarters and statutory requirements.
• Provides administrative support including typing/word processing, mail preparation, copying, distribution, telephone calls, and travel orders for CYS personnel. Maintains records, files, statistical data, and suspense system. Assists in maintaining leave records, and time and attendance records.
• Understands and articulates policies relating to patron fees, waiting lists and program events. Coordinates vacancies and reservations for the hourly care program as required. Works cooperatively with Resource and Referral to track program vacancies and occupancy rates as required.

Travel Required

• Not Required

Relocation Authorized

• No

Who May Apply

This job is open to…

U.S. and Non-Citizens residing in the surrounding area (defined as Beauregard, Rapides, Sabine and Vernon parishes) Questions? This job is open to 1 group.

Job Requirements

Key Requirements

• Direct Deposit and Social Security Card is required
• Meet qualification/eligibility/background requirements for this position
• Satisfactorily complete an employment verification (E-verify) check
• A one year probationary period may be required

Qualifications

• Progressively responsible administrative duties. Skill in operating a manual or electric typewriter and current automation system and software (Microsoft Windows, Word, Power Point, Excel) required.
• Must be able to type 40 wpm. ***MUST indicate typing speed on resume***
• Knowledge of grammar, spelling, capitalization and punctuation and composition techniques needed to accurately type a variety of material from written sources or voice recordings.
• Possess the ability to communicate effectively orally and in writing.

HIGHLY PREFERRED:

• Knowledge of formats, forms, typing policies and common terminology of the program for which the work is to be performed.
• Must have at least 1 year experience of using CYMS (Child and Youth Management System)

Conditions of Employment:
1. If selected, a completed and signed copy of our job application form (DA Form 3433) is required prior to entrance on duty. (Click here to view form).
2. All required background checks in accordance with AR 215-3, 2-13,to include Child and Youth National Agency Check with Inquiries (CNACI).
3. Health assessment are required. Immunizations may be required as a condition of employment for the health and safety of those in the facility as determined by medical authority. Already immune individuals (based on documented receipt of vaccine series or physician diagnosed illness), or those subject to religious exemption, or medical contraindication are exempt from this requirement.
4. Successful completion of training requirements and demonstrated on the job competency is required.
5. Travel to on and off post locations required.

Security Clearance

Not Applicable

Apply

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