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Title : RECRUITMENT CLERK - Ministry of Community Safety and Correctional Services - Hamilton, ON
link : RECRUITMENT CLERK - Ministry of Community Safety and Correctional Services - Hamilton, ON

RECRUITMENT CLERK - Ministry of Community Safety and Correctional Services - Hamilton, ON

Organization:

Ministry of Community Safety and Correctional Services

Division:

Correctional Services Recruitment Unit

City:

Hamilton

Job Term:

1 Temporary - 12 months (with possible extension)

Job Code:

08OAD - Office Administration 08

Salary:

$23.10 - $26.86 Per Hour* Amended salary information noted under Job ID
*Indicates the salary listed as per the OPSEU Collective Agreement.

Understanding the job ad - definitions

Posting Status:

Open

Job ID:

118459

Apply Online
View Job Description

The correct salary range for this position is $22.76 to $26.46 per hour in compliance with current OPSEU collective agreement provisions

Are you looking to showcase your knowledge and skills in recruitment and administration? Consider this opportunity to provide confidential recruitment support and coordination services to the Correctional Services Recruitment Unit, Ministry of Community Safety and Correctional Services.

What can I expect to do in this role?

In this role, you will:
• Respond to inquiries from applicant and the general public, verbally and/or in writing, relating to the ministry's recruitment, assessment and selection processes and hiring initiatives
• Refer urgent, complex and contentious queries/issues to the appropriate staff member
• Manage electronic and hard copy record and filing systems for applicants by entering applicant information into system as well as ensuring ongoing accuracy, currency and confidentiality of information throughout all stages of the recruitment process
• Manage and administer the closing and retention of applicant files in accordance with government records retention guidelines
• Coordinate and schedule applicant testing and interviews, including French language testing, and prepare and maintain written records of all testing
• Issue and monitor responses to requests for reference checks and record receipt
• Liaise with internal and external stakeholders to share information and provide direction regarding recruitment, assessment and selection processes as appropriate
• Track and maintain records required to compile statistical data on all aspects of recruitment, assessment and selection processes as required
• Prepare hiring, employment, and orientation documentation to advise candidates of their status throughout the various stages of the recruitment process.

How do I qualify?

Knowledge and Experience:

• You have experience with human resources and recruitment methods, processes, and best practices in order to provide recruitment support activities for the unit
• You have an understanding of human resources policies and procedures
• You have knowledge of information management practices and procedures for large volumes of data/records (both hard copy and electronic records) in order to ensure an organized and current record of applicant information/recruitment records
• You can effectively manage, retrieve, and retain data/information according to government/ministry requirements
• You are able to acquire knowledge of and apply the Freedom of Information and Privacy Protection Act (FIPPA) to ensure that all applicant information is maintained in accordance with legislated requirements

Communication and Interpersonal Skills:

• You can respond with courtesy to a range of inquiries/questions from members of the public, applicants, internal/external stakeholders
• You are able to discuss and resolve arising recruitment support issues with unit staff/management
• You can work efficiently and independently and/or as part of a team
• You can liaise/coordinate with correctional institutions and community offices across the province

Organizational, Coordination, and Time Management Skills:

• You have excellent organizational and time management skills, and are adept at working in a fast paced environment with changing priorities
• You can prioritize your workload to meet competing deadlines and time frames
• You can manage and maintain bring forward filing system for issues and/or outstanding applicant information
• You are able to schedule interviews and testing sessions effectively and efficiently, address requests for changes appropriately, and prepare interview and testing materials
• You can monitor supplies required to ensure sufficient volumes are always available

Analytical and Problem-Solving Skills:

• You are able to provide detailed information and explanations of processes, procedures, and policies regarding recruitment activities and initiatives
• You can maintain, update, and retrieve information from files while ensuring security and confidentiality of documentation
• You are able to appropriately address questions/concerns from potential applicants to assist them in navigating the recruitment process
• You can prepare written reports and compile statistical information as required for the Manager

Technical Skills:

• You are proficient with word processing, spreadsheet, email, and presentation software, and large volume records/data management systems to prepare a range of documentation, reports, correspondence, presentations, and statistics
• You are able to operate telephone hotline system as well as general email box to respond to a high volume of incoming inquiries

Additional Information:

Address:

• 1 Temporary, duration up to 12 months, 290 Fennell Avenue West, Hamilton, West Region, General Screening Requirement

Compensation Group:

Ontario Public Service Employees Union

Understanding the job ad - definitions

Schedule:

3.7

Category:

Administrative and Support Services

Posted on:

Wednesday, January 24, 2018

Note:

• In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
  
  You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential.
• W-CL-118459/18

How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment Services staff will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Wednesday, February 7, 2018 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

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