Administrative Support Assistant - Department of the Army - Fort Sam Houston, TX
Summary
It is the applicant's responsibility to read all sections and associated links in this vacancy announcement.
?Please refer to the "Who May Apply" section for information regarding the Area of Consideration for this vacancy.
Serves as the principal office administrative support assistant operating independently of any other such position in the office. Provides support and assistance to Division Chief and, in some cases, his/her subordinate staff by performing varied general office duties auxiliary to the work of the organization. Typical clerical and procedural duties of positions in this series include:
-- requisitioning office supplies, repairs on office equipment, and printing services;
-- receiving and controlling incoming correspondence;
-- reviewing outgoing correspondence, reports, etc., for format, grammar, and punctuation, and removing typographical errors;
-- writing simple or repetitive, non-technical correspondence such as letters of acknowledgment in accordance with a given format;
-- keeping abreast of various procedural requirements, for example, procedures required to process travel vouchers;
-- making complete arrangements for large conferences;
-- locating and assembling information for various reports, briefings, conferences, etc.
-- organizing the flow of clerical processes in the office and in subordinate offices.
-- publish travel orders and make arrangements for staff travel.
Direct Deposit and Social Security Card are required upon appointment
Meet qualification/eligibility/background requirements for this position
Satisfactory completion of employment verification (E-Verify) check
One year probationary period may be required
Conditions of Employment
If selected, a completed and signed copy of our job application (DA Form 3433) is required prior to entrance on duty. (Click here to view the form).
Qualifications
QUALIFICATIONS MUST BE CLEARLY VERIFIABLE IN YOUR RESUME. GOVERNMENT POSITIONS MUST INCLUDE PAY PLAN, SERIES, GRADE, TO AND FROM DATES, AND GOVERNMENT AGENCY/DEPARTMENT. All qualification requirements must include experience performing duties equivalent in scope and complexity to the next lower grade level.
The duties require a knowledge of clerical and administrative procedures and requirements; various office skills; and the ability to apply such skills in a way that increases the effectiveness of others. The duties do not require a technical or professional knowledge of a specialized subject-matter area. Must have progressively responsible work experience that demonstrates the ability to perform in such capacity. Positions that have a typing requirement require that the incumbent type a minimum 40 words per minute and to be proficient in Microsoft Windows, Word, Excel, and Power Point software.
All Qualified applicants will be rated against the highly qualifying criteria by a rating panel for evaluation of the quality and extent of your total accomplishments, experience and education. Those applicants determined to be highly qualified will be referred to the hiring official for consideration. The highly qualified candidates may undergo an interview and reference checks. All answers to the Highly Qualifying Criteria must be demonstrated in your resume to get credit.
Highly Qualifying Criteria consist of experience using an automated travel system (like Defense Travel System) and preparing all aspects of senior staff travel arrangements; managing executive level calendars, shifting priorities, and de-conflicting schedules; preparing and reviewing correspondence in accordance to regulation and manuals for leadership signature; and possess at least three (3) to five (5) years experience supporting a senior executive in a large and diverse organization.
Education
Education is not required for this position and will not be utilized in determining minimum qualifications. If you would like for your education to be considered by the hiring panel as part of your overall accomplishments, you must attach copies of transcripts (online transcripts will be accepted). Only education from accredited and pre-accredited institutions will be accepted. Foreign education must be evaluated for equivalency in the United States. For more information, please click here.
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