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Title : Office Assistant - Department of Agriculture - Kansas City, MO
link : Office Assistant - Department of Agriculture - Kansas City, MO

Office Assistant - Department of Agriculture - Kansas City, MO

• Summary

  
  Intermittent Work Schedule:  Majority of work will be on an as needed (intermittent) basis. May work part-time or full-time occasionally, but no minimum amount of hours are guaranteed. This is a temporary appointment not to exceed 1 year. (Appointment may be extended one additional year without reannouncing.) For more details click: Temporary (Time-Limited Appointment - not to exceed 1 year or less). Temporary positions do not have non-competitive promotion potential.  Therefore, if a selection is made at the GS-4 level, the incumbent will be employed at the GS-4 level for the duration of the appointment.
  Salary Information:  First time hires to the Federal government normally start at the lowest rate of the salary range for the grade selected.
  This position is located in the only USGSA Interior Field Office of the Federal Grain Inspection Service’s (FGIS) field offices. The field office carries out for an assigned circuit (1) the original inspection and weighing of grain and/or the supervision of these activities conducted by licensed inspectors under the U.S. Grain Standard Act of 1976; and (2) the permissive inspection of assigned agricultural commodities and miscellaneous processed commodities, inspected under the Agricultural Marketing Act of 1946 as amended.
  If selected for this position, you will be responsible for a variety of clerical duties with the emphasis on filing, data entry, and certification. Additionally, you will be responsible for file management, FGIS Online Systems and Certification.
  
  Learn more about this agency

  Responsibilities

  
  The duties may include, but are not limited to:
  

  • Orders forms from various sources and keeps inventory and accountability of required forms and certificates.
  • Serves as overall field office records and files coordinator: files and retrieve records, FGIS instructions, notices, memos, and other directives, performs annual file change-over process, reviewing individual files and determining documents to be carried forward or prepared for stowage; packages and arranges through GSA Transportation boxes to be shipped to the National Archives Records center.
  • Oversees maintenance of many technical and administrative manuals and handbooks to insure that up-to-date operational procedures are on hand for daily use and coordinates with Supervisory Certification Assistant to assure proper maintenance of certification and billing files.
  • Assures that all requirements are met for the various types of certificates, distributes certificates, maintain files, etc.  
  • Assures that all requirements are met for the various types of certificates and distributes certificates to grain firms and Official Service Providers.  
  • Enters data into FGIS Online systems and other programs, Retrieves data entered into FGIS Online systems and other programs, and tracks data entered into FGIS online systems and other programs

  Travel Required

  Occasional travel - Travel for training and work assignments may be required

  Supervisory status

  No

  Promotion Potential

  04

  Who May Apply

  This job is open to…

  US Citizens and Nationals; no prior Federal experience is required. Questions? This job is open to 1 group.

• Job family (Series)

  0303 Miscellaneous Clerk And Assistant

  Similar jobs

  • Assistants, Office
  • Office Assistants
• Help

  Requirements

  Conditions of Employment

  • You must be a US Citizen or US National.
  • Males born after 12/31/59 must be registered with the Selective Service.

  
  Special Conditions:
  

  • Satisfactory completion and favorable adjudication of a background investigation and/or fingerprint check
  • The work is typically sedentary in nature, performed in an office setting and may require some walking and carrying of light items, such as boxes or equipment

  
  

  Qualifications

  Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including the following general experience and/or education, as identified by grade level.
  
  FOR THE GS-04 LEVEL: Applicants must have one year of general experience that may have been obtained in the private or public (local, county, state, Federal) sector that shows, progressively responsible clerical, office, or other work that indicates an ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.
  OR 2 years of post-high school educational coursework leading to a degree. Equivalent combinations of education and experience are qualifying for this grade level.
  TRANSCRIPTS are required if:
  

  • You are qualifying for the position based on education.
  • You are qualifying for this position based on a combination of experience and education.

  This education must have been successfully completed and obtained from an accredited school, college, or university.
  COMBINATION OF EDUCATION & EXPERIENCE AT THE GS-4 GRADE LEVEL: Applicants may have combinations of successfully completed education and general experience to meet total qualification requirements. The total percentages must equal at least 100 percent to qualify for that grade level. To learn more about combining education and experience for this series, click the following: Combining Education and Experience for Clerical and Administrative Support Positions
  Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

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