Administrative Support Assistant - Department of the Army - Carlisle Barracks, PA
Summary
This position is located at Carlisle Barracks - McConnell Youth Center.
There when you need us! Child, Youth & School Services recognizes the challenges of our Soldiers and their Families. By offering quality programs for children, youth and students, CYS supports the Army Family Covenant by reducing the conflict between mission readiness and parental responsibility. Historical Carlisle Barracks is home to the U.S. Army War College (USAWC). Nestled in the beautiful Susquehanna Valley, Carlisle Barracks is one of our nation's oldest military installations. Carlisle is located within two to three hours of New York, Philadelphia, Washington, D.C., and Baltimore. Learn more about this agency
Responsibilities
Oversees the administrative management of the reception area of a CYS Program.
Provides administrative support including typing/word processing, mail preparation, copying, distribution, telephone calls, and travel orders for CYS personnel and Daily Activity and other reports required for day-to-day operation.
Provides customer service expected in a "First Choice" organization.
Utilizes Child and Youth Management System (CYMS) to oversee the collection, accurate accounting and reporting of funds; and to collect and maintain up to-date statistical data for planning and reporting purposes IAW higher headquarters and statutory requirements.
Using office automation equipment and word processing software, prepares a variety of correspondence, memorandums, briefings and Daily Activity and other reports.
Maintains records, files, statistical data, and suspense system. Initiates Civilian Personnel actions and helps track background clearance checks.FOR ADDITIONAL POSITION INFORMATION, PLEASE SEE FASCLASS PD# AM337 - http://ift.tt/2p2u6E0
Direct Deposit and Social Security Card is required
Meet qualification/eligibility/background requirements for this position
Satisfactorily complete an employment verification (E-Verify) check
A one year probationary period may be required
Conditions of Employment:
If selected, a completed and signed copy of our job application form (DA Form 3433) is required prior to entrance on duty. (Click here to view form or copy and paste this URL into your web browser: http://ift.tt/2oRNSly).
All required background checks in accordance with AR 215-3, 2-13,to include Child and Youth National Agency Check with Inquiries (CNACI), and a health assessment are required.
Successful completion of training requirements and demonstrated on the job competency is required.
Travel to on and off post locations required.
Immunizations may be required as a condition of employment for the health and safety of those in the facility as determined by medical authority. Already immune individuals (based on documented receipt of vaccine series or physician diagnosed illness), or those subject to religious exemption, or medical contraindication are exempt from this requirement.
NOTE (1): Applicants have the ability to perform an E-Verify Self Check to confirm employment eligibility at http://ift.tt/1KtNlg5. Although a Self-Check is not mandatory, it can be a useful tool for applicants to find out if there is a problem with their employment eligibility records and resolve any issues before taking a job.
NOTE (2): No person, regardless of circumstance, will be approved to provide child care services and/or approved for hire in positions designated as having regular and recurring contact with children if the background check discloses that the individual has been convicted for any of the following: a sexual offense, any criminal offense involving a child victim or a felony drug offense.
Qualifications
Progressively responsible administrative duties.
Skill in operating a manual or electric typewriter and current automation system and software (Microsoft Windows, Word, Power Point, Excel) required. Must be able to type 40 wpm.
Knowledge of grammar, spelling, capitalization and punctuation and composition techniques needed to accurately type a variety of material from written sources or voice recordings.
Possess the ability to communicate effectively orally and in writing.
HIGHLY PREFERRED: Possess two years of administrative experience with current/former knowledge using Child and Youth Management System (CYMS) combined with experience drafting correspondences in accordance with Army regulations.
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