ADMINISTRATIVE SUPPORT ASSISTANT - Department of the Army - Waveland, AR
Summary
About the Position:This is an Administrative Support Assistant position with the USACE Little Rock District Operations Division. This position is with the Nimrod-Blue Mountain Lake Project Office located in Waveland, AR. This vacancy will be filled at either the entry level (GS-05) with promotion potential to the GS-06, or at the full performance level (GS-06). This position is exclusively represented by Local 2219, IBEW, AFLCIO. Who May Apply: U.S. Citizens
As an Administrative Support Assistant, you will prepare and analyze the fiscal year operating budget to include salaries, travel, training, supplies and materials, plant, and all related costs both direct and indirect. You will gather historical data and consolidate requirements into the operating budget. You will perform a wide variety of duties which support the administrative functions of the office, including the following clerical tasks:
Receiving visitors and phone calls
Maintaining project/contract files and property book records
Preparing travel orders and travel vouchers Sorting/distributing mail
Monitoring suspense reports
Entering time and attendance into automated system
Type documents, correspondence, and reports using automated office equipment and a variety of software programs
Operate the Corps of Engineers Financial Management System (CEFMS)
Prepare purchase documents for a wide variety of retail, commercial, and technical items
Review specifications and contract scopes of work to ensure clarity and bid-ability
Process contractor pay requests and ascertain completion of work or delivery of goods
Travel Required
Occasional travel - Business travel (TDY) is required up to 5% of the time
Other Requirements: Click here for expanded definitions.
Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
You will be required to provide proof of U.S. Citizenship.
Two year trial/probationary period may be required.
Direct Deposit of Pay is Required.
Qualifications
In order to qualify, you must meet the education and/or experience requirements described below. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Experience required:
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience.
To qualify based on your experience, your resume must describe at least one year of experience which prepared you to do the work in this job. Specialized experience for the GS-05is defined as performing one of the following duties: one year of specialized experience which includes: 1) operate automated office software to create documents, spreadsheets, and/or reports; and 2) complete administrative support duties, such as travel arrangements or file maintenance for an office. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04).
Specialized experience for the GS-06is defined as performing at least 2 of the 3 following duties: one year of specialized experience which includes: 1) preparing estimates for projected operating budget; OR 2) entering data into an automated financial management system; OR 3) performing administrative support duties for an office, such as timekeeping or travel vouchers. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).
You will be evaluated on the basis of your level of competency (knowledge, skills, abilities) in the following areas:
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