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Title : Administrative Support Assistant - Department of Agriculture - Bigfork, MT
link : Administrative Support Assistant - Department of Agriculture - Bigfork, MT

Administrative Support Assistant - Department of Agriculture - Bigfork, MT

Summary

A career with the Forest Service will challenge you to manage and care for more than 193 million acres of our nation's most magnificent lands, conduct research through a network of forest and range experiment stations and the Forest Products Laboratory, and provide assistance to State and private forestry agencies.
It's an awesome responsibility - but the rewards are as limitless as the views.
USDA is a great place to start or continue your career. USDA is ranked as one of the top 10 "Best Places to Work in the Federal Government" by the Partnership for Public Service (http://ift.tt/OS8S9x). Rankings are based on employee feedback regarding satisfaction with their work experience.

This position is temporary, has a Not-to-Exceed date and will be filled for up to 6 months. The appointment may also end early due to lack of work or funds.

This position is located within the Flathead National Forest. The primary duties include purchasing and procurement transactions, office machine operations, word processing, and special project assignments. The incumbent works closely with Forest Service employees as well as the public.

For additional information about the duties of this position, please contact Echo Ham, 406-837-7502, echonham@fs.fed.us OR Rich Kehr, 406-837-7501, rkehr@fs.fed.us 

The USDA Forest Service has legislative authority to recruit and fill Permanent (Career/Career-Conditional), Temporary, and Term Appointments under the USDA Demonstration Project. Under this authority, any U.S. citizen may apply.

Duties

Supports and assists with a full range of purchasing and procurement needs of the unit. Requisitions office supplies, equipment, forms, printing services, maintenance services, etc. as required. Resolves non-recurring problems.
Receives and distributes supplies and special order items, reconciles purchases within the appropriate database in a timely manner.
Maintains procurement/purchasing files in accordance with Federal regulations and agency directives and ensures procurement documentation is signed and attached.
May use database or spreadsheet software to enter, revise, sort, calculate, and retrieve data for reports.
Receives visitors and handles calls of a routine nature, such as locations of key personnel and recreation opportunities. Has extensive knowledge of all other District activities and can answer inquiries regarding these. Responds to non-technical requests for information regarding office functions, status of reports, and other information as needed. Difficult, technical, or special questions are referred to the appropriate District Staff.
Receives data from multiple sources in multiple forms, reviews the data, and processes it to meet a variety of administrative needs. Examines documents and data for completeness, discrepancies, and other special requirements. Enters it into existing or newly developed databases using the appropriate software systems.
Reviews outgoing correspondence prepared in the official Correspondence Database submitted for supervisor’s signature for grammatical accuracy and conformance with policy, and discusses deviations or discrepancies with the author. Establishes and maintains the unit’s files in hardcopy and/or electronic format as required.
Prepares, audits, and transmits time and attendance reports for employees on the District.
Keeps all District employees informed of personnel policies and regulations, such as leave, compensation for injury, retirement, promotion, etc.

Supervisory Status

No

Promotion Potential

05

Travel Required

• Not Required

Relocation Authorized

• No

Who May Apply

This job is open to…

US Citizens and Nationals; no prior Federal experience is required.
Questions? This job is open to 1 group.

Job Requirements

Key Requirements

• You must be a U.S. Citizen or U.S. National
• Males born after 12/31/59 must be Selective Service registered or exempt
• Satisfactory background investigation and/or fingerprint check

Qualifications

You must possess the Basic Requirements identified below to be considered eligible for this position. Transcripts must be provided for qualifications based on education. Your application or resume must clearly show that you possess the appropriate experience requirements.
GS-05: (1) One year of specialized experience equivalent to the GS-4 level.
Specialized experience is defined as: Performing general clerical support such as greeting visitors, maintaining files, and typing letters; assisting in the analysis of incoming routine and controlled correspondence, including mail, cables, faxes, and documents; reviewing sections of agency or organizational directives and procedures to perform routine tasks such as correspondence work, filing and processing mail -OR
Successful completion of 4 years above high school. (One year of full-time academic study is defined as 30 semester hours, 45 quarter hours.) -OR
A combination of education and experience listed above.
To receive consideration for this position, you must meet all qualification requirements on the closing date of this announcement.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.



ADDITIONAL REQUIREMENTS:
No additional requirements.

Security Clearance

Other

Apply

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