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Title : ADMINISTRATIVE SUPPORT ASSISTANT - Department of the Army - Monterey, CA
link : ADMINISTRATIVE SUPPORT ASSISTANT - Department of the Army - Monterey, CA

ADMINISTRATIVE SUPPORT ASSISTANT - Department of the Army - Monterey, CA

Summary

The Area of Consideration for this vacancy announcement is US Citizens and Non-Citizens living within the local commuting area defined as Monterey County, Santa Cruz and San Benito County. (Military Spouse Preference (MSP) and Involuntarily Separated Military Preference (ISMP) Preference eligible candidates are included in the area of consideration.)

This position is located at Porter Youth Center, Fort Ord Military Community. Child, Youth & School Services recognizes the challenges of our Soldiers and their Families. By offering quality programs for children, youth and students, CYS supports the Army Family Covenant by reducing the conflict between mission readiness and parental responsibility. Porter Youth Center is a supervised recreational facility for active duty family members, retired military families and DoD Civilians in the Monterey Bay Military Community. The center offers many activities in which children may participate; preteen dances, parties, lock-ins, arts and crafts, tournaments, tours, table games, indoor/outdoor sports, and instructional classes. Porter Youth Center, in conjunction with School Age Services, provides full day care during the school breaks. Activities during these breaks may include field trips, laser tag, paint ball, and Monterey Bay Aquarium.

Duties

-Oversees the administrative management of the reception area of a CYS Program.

-Receives children, youth, parents and other visitors in a courteous manner.

-Utilizes Child and Youth Management System (CYMS) to oversee the collection, accurate accounting and reporting of funds; and to collect and maintain up-to-date statistical data for planning and reporting purposes IAW higher headquarters and statutory requirements.

-Utilizes an electronic cash register system and calculator to compute and record individual transactions for customers and to enter data into predefined categories for regulatory-signed statistical reports and tracking of income data as it pertains to the CYS program.

-Provides administrative support including typing/word processing, mail preparation, copying, distribution, telephone calls, and travel orders for CYS personnel.

-Understands and articulates policies relating to patron fees, waiting lists and program events. Coordinates vacancies and reservations for the hourly care program as required.

-Ensures risk management procedures(i.e., abuse prevention, identification, and reporting procedures; accident prevention, etc.) are followed.

-Monitors supplies and resources. Orders office supplies. Assists in facility key control.

Supervisory Status

No

Promotion Potential

3

Travel Required

• Occasional Travel
• You may be expected to travel for this position.

Relocation Authorized

• No

Who May Apply

This job is open to…

US Citizens and Non-Citizens Questions? This job is open to 1 group.

Job Requirements

Key Requirements

• Direct Deposit and Social Security Card is required
• Meet qualification/eligibility/background requirements for this position
• Satisfactorily complete an employment verification (E-Verify) check
• A one year probationary period may be required
• DA 3433 is required at the time of application
• Childcare and National Agency Check with Inquiries (CNACI) is required
• Immunization screening may be required
• State Criminal History Repository checks are required
• Must be available to work night/weekend/early morning shifts

Qualifications

1. Progressively responsible administrative duties.
2. Skill in operating a manual or electric typewriter and current automation system and software (Microsoft Windows, Word, Power Point, Excel) required.
3. Must be able to type 40 wpm
4. Knowledge of grammar, spelling, capitalization and punctuation and composition techniques needed to accurately type a variety of material from written sources or voice recordings.
5. Possess the ability to communicate effectively orally and in writing.

HIGHLY PREFERRED: 1 year administrative experience using the Child and Youth Management System (CYMS) or RecTrac (recreation management software).

Resume must reflect qualifications and highly preferred criteria.

Conditions of Employment:
1.IMPORTANT: A completed and signed copy of our job application form (DA Form 3433) is required at the time of application(Click here to view form).
2. All required background checks in accordance with AR 215-3, 2-13, to include Child and Youth National Agency Check with Inquiries (CNACI).
3. A Health Assessment is required.
4. Successful completion of training requirements and demonstrated on the job competencies are required.
5. Travel to on and off post locations required.
6. Duties may involve working both indoors and outdoors. Scheduled may include irregular hours, evenings, weekends and/or holidays.
7. Must be able to lift 40 lbs.

Security Clearance

Not Applicable

Apply

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