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Title : Program Administrative Assistant - Department of Agriculture - Austin, TX
link : Program Administrative Assistant - Department of Agriculture - Austin, TX

Program Administrative Assistant - Department of Agriculture - Austin, TX

Summary

You can make a difference! The U.S. Department of Agriculture's (USDA) Marketing and Regulatory Programs (MRP) needs bright, energetic and committed professionals to facilitate the domestic and international marketing of U.S. agricultural products and to protect the health and care of animals and plants in the United States. MRP offers an array of occupations and is committed to diversity in the workplace. We operate in domestic and global markets. Be part of an organization that protects the health and agriculture of the American people. Join our team!

USDA is a great place to start or continue your career. USDA is ranked as one of the top 10 "Best Places to Work in the Federal Government" by the Partnership for Public Service (http://ift.tt/OS8S9x). Rankings are based on employee feedback regarding satisfaction with their work experience.

This position is located in the Area Offices of USDA APHIS Veterinary Services, National Import Export Services (NIES). The incumbent serves as Program Assistant with responsibility for performing and conducting a variety of support work in the area of budget, fiscal, administrative record keeping, procurement, travel, fleet management and property management. The incumbent’s primary responsibility is to support and assist the Administrative Officer (AO) in the development and tracking of the area offices budget for all funding sources. The funding is generated from a combination of Federal funding, including, but not limited to allocated funds, CCC funds, grants, trust funds, and user fee revenue. Separate accounts are kept for each fund code.
Salary Information:  First time hires to the Federal government normally start at the lowest rate of the salary range for the grade selected.

This is a temporary appointment not to exceed 1 year. (Appointment may be extended one additional year without reannouncing.) For more details click: Temporary Appointments

Intermittent Work Schedule:  Majority of work will be on an as needed (intermittent) basis.  May work part time or full time occasionally, but no minimum amount of hours are guaranteed.

APHIS is an emergency response agency. This means that all Agency employees may be asked or assigned to participate in rotating temporary duty assignments to support emergency programs at some time during their careers with APHIS. For details click: APHIS Emergency Response

Duties

The duties described are for the full-performance level. At developmental grade levels, assignments will be of more limited scope, performed with less independence and limited complexity.

The duties may include, but are not limited to:

• The incumbent, working with the Administrative Officer (AO), Area Veterinarian in Charge (AVIC) and the Eastern Region Office (ERO), develops budget requests for each Cost Center within each Area of Responsibility within the structure.
• The incumbent reconciles, updates spending plan ledgers, and pull ACMS reports for Status of Funds (SOF) Evaluation and Analysis.
• The incumbent works with AO to create and maintain Employee Salary Projections, Commitment, Planned, and Adjusting ledger records; reconciles payroll and non-payroll related transactions; and pulls ACMS reports to assist with SOF review and analysis, coordinates import/export administrative functions with other states and maintains tracking systems, analyzes patterns, recognizes emerging trends, and alerts AO to possible
  controversies or program deficiencies.
• The incumbent must complete proper Financial Systems training and access requests for ACMS, FMMI, IAS System Access, TUMS Access and User Fee System Access.
• The incumbent maintains internal controls for safeguarding funds through user fee certifications and audits by ensuring the User System User validation processes have been completed.
• The incumbent will serve as backup for timekeeper and travel management duties.
• The incumbent will manage personal property acquisition assigned.
• Under the general direction of the AO, the incumbent will assist in procurement by submitting requisition for budget approval; enter and approve invoices in IPP; deobligating funds as appropriate; ensure appointed cardholders are properly trained; review and approve as appropriate card transactions in Access on-line; run and review monthly reports; and ensure goods received are accounted for.

Supervisory Status

No

Promotion Potential

07

Travel Required

• Occasional Travel
• Occasional travel for training and work assignments may be required.

Relocation Authorized

• No

Who May Apply

This job is open to…

US Citizens and Nationals; no prior Federal experience is required. Questions? This job is open to 1 group.

Job Requirements

Key Requirements

• US Citizenship is required.
• Selective Service Registration is required for males born after 12/31/1959.

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including the following specialized experience and/or education, as identified by grade level.
FOR THE GS-05 LEVEL:  Applicants must have one year of specialized experience equivalent to the GS-04 grade level that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates:

• Preparing documents to support budget and property tracking.
• Entering data into spreadsheets and databases such as Excel and Access. Retrieving information for reports and inquiries.
• Reviewing correspondence prepared for the staff. Checking for spelling, typographical errors, conformance to formats and procedural requirements.

OR

4 years of successfully completed education above the high school level. Equivalent combinations of education and experience are qualifying for this grade level.


FOR THE GS-06 LEVEL:  Applicants must have one year of specialized experience equivalent to the GS-05 grade level that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates:

• Applying accounting principles through use of financial/ budget software.
• Using word processing software to produce a variety of documents. For example: database or spreadsheet software to enter, revise, sort of calculate, and retrieve data for standard reports; and uses graphics software to provide graphic symbols, charts, and graphs.
• Assisting with Budget reporting.
• Performing administrative duties including budget planning and tracking, procurement, personnel, record keeping, and information services.

(There is no education substitution for this grade level.)

FOR THE GS-07 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-06 level) that demonstrates:

• Experience with automated accounting systems and a variety of software packages such as Microsoft Word, Excel, Access, and budget planning/tracking software (ex. ACMS, and FMMI ).
• Researching various sources of information such as the Budget and Accounting Manual, Agreements Manuals and related regulations.
• Assisting with budget reporting such as Employee Salary Projections, Commitment, Planned, and Adjusting ledger records; reconciles payroll and non-payroll related transactions; and Status of Funds review and analysis. Making recommendations to correct irregularities as identified.
• Independently performing administrative duties including complex budget planning and tracking, procurement, personnel, record keeping, information services and travel

(There is no education substitution for this grade level.)

TRANSCRIPTS are required if:

• You are qualifying for the position based on education.
• You are qualifying for this position based on a combination of experience and education.

This education must have been successfully completed and obtained from an accredited school, college, or university.
COMBINATION OF EDUCATION & EXPERIENCE AT THE GS-5 GRADE LEVEL: Applicants may have combinations of successfully completed education and specialized experience to meet total qualification requirements. The total percentages must equal at least 100 percent to qualify for that grade level. To learn more about combining education and experience for this series, click the following: PositionsCombining Education and Experience for Clerical and Administrative Support Positions
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.


Special Conditions:

• Selection and retention in this position is contingent on a successfully adjudicated FBI National Criminal History Check (fingerprint check) and a background investigation
• Travel, transportation, and relocation expenses will not be paid. Any travel, transportation, and relocation expense associated with reporting for duty to this position will be the responsibility of the selected employee
• This position is eligible for telework within the local commuting area of the duty location of the position. Employee participation in telework is at the discretion of the supervisor.
• The work is primarily sedentary, requiring a minimum amount of standing and walking.
• Position has strict deadlines and heavy workload, particularly at the beginning of a new budget year and year-end closeout.
• Travel for training, emergency response details, to the State Department of Agriculture and/or the VS Regional Office is required.

Security Clearance

Other

Apply

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