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Title : Management Operations Assistant - National Science Foundation - Arlington, VA
link : Management Operations Assistant - National Science Foundation - Arlington, VA

Management Operations Assistant - National Science Foundation - Arlington, VA

Summary

About the Agency

NSF has the advantages of a small agency environment that fosters collaboration, creativity and opportunities to contribute to major agency-wide projects. Consistently ranked by its employees as one of the top federal agencies in managing its workforce, NSF maintains a creative, flexible, and collegial atmosphere and is respected in both the public and private sectors for its management best practices and stewardship of federal funds. Join our team at one of the best places to work in the federal government and use your knowledge and imagination to keep NSF at the frontier of discovery!
More about NSF.

This position is located in the NSF's Directorate for Education and Human Resources (EHR). EHR mission is to achieve excellence in U. S. science, technology, engineering and mathematics (STEM) education at all levels and all settings (both formal and informal) in order to support the development of a diverse and well-prepared workforce of scientist, technicians, engineers, mathematicians and educators, and a well-informed citizenry that have access to the ideas and tools of science and engineering.

Duties

As a Management Operations Assistant you will function as a personal assistant to the Division Director (DD), Deputy Division Director (DDD), and Program Support Manager (PSM). As such you will:

• Screen telephone calls and visitors, personally handling matters of a non-technical or general nature and maintain the Division/Deputy Director's calendar, cancelling and rescheduling appointments when necessary.
• Respond to requests for information on a wide variety of topics from within NSF, other Federal agencies and members of the general public.
• Be the focal point for and provide logistical support to, interagency working groups, external panels, committees and consultants including COVs.
• Develop and monitor a tracking and reporting systems for a wide variety of items requiring action, approval and/or oversight by the Division Director, Deputy Division Director and Program Support Manager.
• Develop standard office procedures covering the preparation of documents, filing of records, and handling of correspondence.
• Administer the publication clearance process.
• Maintain time and attendance records.
• Prepare proposal jackets for a variety of actions: award, declination, withdrawal, inappropriate for NSF, automated incremental actions, supplements, and no-cost extensions.
• Review funding and maintain financial records of program commitments on automated databases for assigned program areas.
• Prepare staff, invitational, and guest travel documents.

Travel Required

• Not Required

Relocation Authorized

• No

Job Requirements

Key Requirements

• Background investigation.
• Preview questions at bottom of Qualifications & Evaluations--see tab above.
• Selective Service registration required for male applicants, unless exempt.
• US citizenship.

Qualifications

To qualify at the GS-8 level, you must have one year of specialized experience at or equivalent to the GS-7 level in the Federal government. Examples of specialized experience for this position are: screening telephone calls and visitors, and personally handling matters of an non-technical or general nature; responding to requests for information on a wide variety of topics from within an agency, other Federal agencies and members of the general public; developing and monitoring a tracking and reporting systems for a wide variety of items; developing standard office procedures covering the preparation of documents, filing of records, and handling of correspondence; and maintaining time and attendance records.
Education may enhance skills required for this position; however, no substitution of education for specialized experience may be made at this level.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience

You must meet eligibility and qualification requirements within 30 days of the closing date.

You must answer all job-related questions in the NSF eRecruit questionnaire.

All online applicants must provide a valid email address. If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.

This is a non-bargaining unit position.

Security Clearance

Public Trust - Background Investigation

Apply

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