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Title : Administrative Support Assistant - Department of the Army - Fort Rucker, AL
link : Administrative Support Assistant - Department of the Army - Fort Rucker, AL

Administrative Support Assistant - Department of the Army - Fort Rucker, AL

Summary

About the Agency

The Area of Consideration for this vacancy announcement is Local/ Commuting Area. (Military Spouse Preference (MSP) and Involuntarily Separated Military Preference (ISMP) Preference eligible candidates are included in the area of consideration.)

This position is located at The Youth Center has a wide range of programs, offering fun-filled afternoons, evenings, and weekends. Free Middle School Teen (MST) programs are offered daily after school and in the afternoons during the summer for youth ages 11-15 and teens ages 16-18. MST morning camps are also offered at a nominal fee during the summer to complement the free afternoon program. There are special activities for youth ages 11-18 scheduled on a continual basis, including social activities and field trips. CYSS programs utilize partnerships with 4-H Clubs, Boys and Girls Clubs of America, and Character Counts to bring enhanced curriculum and other opportunities for growth and development to our children and youth. Programs are intended to offer positive alternatives that will minimize "at risk" behavior during parental duty hours.

Duties

Oversees the administrative management of the reception area of a CYS Program. Receives children, youth, parents, and other visitors in a courteous manner. Answers main telephone, ascertain nature of call and direct caller to appropriate staff takes a message or personally provides desired information. Utilizes Child and Youth Management System (CYMS) to oversee the collection, accurate accounting and reporting of funds; and to collect and maintain up-to-date statistical data for planning and reporting purposes IAW higher headquarters and statutory requirements. Utilizes an electronic cash register system and calculator to compute and record individual transactions for customers and to enter data into predefined categories for regulatory-signed statistical reports and tracking of income data as it pertains to the CYS program. Provides administrative support including typing/word processing, mail preparation, copying, distribution, telephone calls, and travel orders for CYS personnel. Refers to agency regulations, flip charts, dictionaries, and other typical office reference materials to ensure proper format, grammatical accuracy, and correct spelling. Maintains records, files, statistical data, and suspense system. Initiates Civilian Personnel actions and helps track background clearance checks. Assists in maintaining leave records, and time and attendance records. Prepares invoices, supply and equipment requests. Uses E-Mail to send and retrieve messages. Coordinates vacancies and reservations for the hourly care program as required. Works cooperatively with Resource and Referral to track program vacancies and occupancy rates as required. Ensures risk management procedures (i.e., abuse prevention, identification, and reporting procedures; accident prevention, etc.) are followed. Monitors supplies and resources. Orders office supplies. Assists in facility key control.

For additional duties please follow link to PD AM337:
http://ift.tt/2p2u6E0

Travel Required

• Not Required

Relocation Authorized

• No

Job Requirements

Key Requirements

• Direct Deposit and Social Security Card is required
• Meet qualification/eligibility/background requirements for this position
• Satisfactorily complete an employment verification (E-Verify) check
• A one year probationary period may be required
• Health Assessment

Qualifications

1. Progressively responsible administrative duties.
2. Skill in operating a manual or electric typewriter and current automation system and software (Microsoft Windows, Word, Power Point, Excel) required.
3. Must be able to type 40 wpm.
4. Knowledge of grammar, spelling, capitalization and punctuation and composition techniques needed to accurately type a variety of material from written sources or voice recordings.
5. Possess the ability to communicate effectively orally and in writing.

HIGHLY PREFERRED: Knowledge of formats, forms, typing policies and common terminology of the program for which the work is to be performed.

**Applicants meeting minimum qualifications and highly preferred criteria will be referred to the hiring official first**

Conditions of Employment:
1. If selected, a completed and signed copy of our job application form (DA Form 3433) is required prior to entrance on duty. (Click here to view form).
2. Attend Team Member Orientation within 30 day of employment.
3.All required background checks in accordance with AR 215-3, 2-13,to include Child and Youth National Agency Check with Inquiries (CNACI),
4. Immunizations may be required as a condition of employment for the health and safety of those in the facility as determined by medical authority. Already immune individuals (based on documented receipt of vaccine series or physician diagnosed illness), or those subject to religious exemption, or medical contraindication are exempt from this requirement.
5.Successful completion of training requirements and demonstrated on the job competency is required.
6. Travel to on and off post locations required.

Security Clearance

Not Applicable

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