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Title : PURCHASING AGENT - Department of the Army - Springfield, IL
link : PURCHASING AGENT - Department of the Army - Springfield, IL

PURCHASING AGENT - Department of the Army - Springfield, IL

Summary

About the Agency


This National Guard position is for a PURCHASING AGENT, Position Description Number D2272000and is part of the IL USPFO, National Guard.
The National Guard is the oldest component of the Armed Forces of the United States. Since the earliest American colonial days, citizens have joined together for collective defense. We have a proud tradition of coming to the aid of our friends and neighbors in times of serious emergencies. Join our National Guard team and serve your nation, your states and your community!

NATIONAL GUARD MEMBERSHIP IS REQUIRED: This is an excepted service position that requires membership in a compatible military assignment in the National Guard. Selectee will be required to wear the military uniform. Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment. Applicants who are not currently a member of the National Guard must be eligible for immediate membership and employment in the National Guard in the military grade listed in this announcement.

Duties

As a PURCHASING AGENT, GS-1105-5/6/7, you will perform detailed review of purchase requests for specialized supplies, equipment, services, or commercial requirements in terms of adequacy, consistency, unrestrictiveness of specifications or descriptions, compliance with administrative requirements, and certification of funds. Review purchase request for specialized requirements such as components needed for repair, specialized equipment such as engineering equipment, or alterations and repairs to roads and buildings. Review specifications outlined by customer to ensure information pertaining to the performance period, contractor?s obligations, and products expected, etc., are clear and adequate. Evaluate possibilities of substituting an "equal" item in order to expand competition by checking commercial catalogs, contract files, and listing of firms offering particular goods, and through informal contracts with sales representatives and buyers from other federal activities. Contact requester concerning discrepancies and ambiguities and assists in resolving unusual problems.
Determine procurement source and method. Obtains or develops source list of responsible contractors. Coordinate with Small Business Specialists. May be required to conduct extensive search to initially locate potential suppliers when buying specialized items. Research is complicated in some instances because suppliers of specialized items do not have representatives in the local market area, items are urgently needed, and the number of suppliers is extremely limited. Commercial requirements may have unstable price or product characteristics or hard-to-locate sources. Determine procurement methods based on procurement history, estimated cost, urgency of need, proprietary consideration, availability of competitors, and applicable directives.

Solicit oral or written quotes. If using open market procedures, obtain oral or written quotes. Call vendors to get oral quotes when delivery is urgent or items are well known. For written quotes, prepare detailed requests for quotation (RFQ), incorporating the technical description of work required, the delivery requirements, and when applicable, the terms and conditions of anticipated contract. For repair services, include clauses stating the value of the item, warranty terms, standby provisions for periods of downtime, special tests or inspections involved, and charges for requirements involving special cost features (e.g., per diem, lodging, rates, and airfare for purchases that require on-site repair service by nonlocal vendors). For purchases of modified equipment, consider such factors as number of parts involved, which part, if any, has to be built first, the need for compatibility of parts, and number of manufacturers involved, to determine lead time for the vendor?s performance. Issues amendments as required involving specifications, delivery procedures, or time frames to encourage vendor response. May have to attend technical review committees, pre-award conferences, and walk-through for service or construction purchases. Consults with supervisor on unusual situations.

Receive and reviews formal bids and quotes. Review quotes for price reasonableness and determines if requirements for competition have been met. Evaluate quotes in terms of price, item, discount, transportation, costs, and delivery time and determines offer most advantageous to the government. Negotiate with vendors on a variety of issues, such as price breaks for items ordered before a sale date, accelerated delivery, reduction of service charges, and similar agreements. If no responsible small business concern submits a reasonable quotation, justifies and documents sole source purchase for supervisor?s review and coordination.
Prepare award documentation and perform post award follow-up. Select and use the appropriate method to confirm or place the order primarily by using a purchase order or may occasionally use a delivery order on purchases against an established contract; a blanket purchase agreement for contracts negotiated and agreed to in advance for repetitive needs; and government credit card procedures when applicable. On procurements requiring formal contracts, assembles final contract with necessary documentation and award recommendations and submits to supervisor for necessary review, approval, coordination, and signature. Ensure all required clauses and statements are included in the award. Prepare notice of award as directed. Monitor delivery due dates and investigates reasons for delay. May recommend modifying the contract to extend delivery or canceling the order. Notify requester on status of order.

Travel Required

• Occasional Travel
• You may be expected to travel for this position.

Relocation Authorized

• No

Job Requirements

Key Requirements

• National Guard Membership is required.
• Males born after 31 December 1959 must be registered for Selective Service.
• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a probationary period.

Qualifications

GENERAL EXPERIENCE: Experience education or training in clerical, administrative or technical work which demonstrated knowledge of purchasing procedures, practices, or regulations; or experience which demonstrates ability to meet and deal satisfactorily with others.

SPECIALIZED EXPERIENCE: Specialized Experience: GS-07 Level - Must have at least 12 months experience, education or training using a variety of purchasing procedures to acquire supplies, services, furniture and equipment. Experience with awarding and signing routine purchase contracts. Experience applying previously acquired procurement training to make open market awards for supplies and services. GS-06 Level - Must have at least 9 months experience, education or training procuring goods and services. Experience using open market procedures to place delivery orders against established contracts, such as Federal Supply Schedules and contract requirements. GS-05 Level - Must have at least 6 months experience, education or training providing a familiarity of regular business and trade practices in buying, selling, sales terms, discounts, delivery schedules, and packaging practices. Experience in meeting and dealing with customers and vendors.
Completion of 2 academic years of education in an accredited college or university will satisfy the requirements for GS-4 positions. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience for GS-5 positions.

If you are using Education to qualify for this position, You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.
MILITARY REQUIREMENTS:

Compatible military grade and assignment required prior to the effective date of placement. This is an excepted service position that requires membership in a compatible military assignment in the employing state's National Guard. Applicants who are not currently a member of the National Guard must be eligible for immediate membership. If you are not sure you are eligible for military membership, please contact a National Guard recruiter prior to applying for this position.

Compatible Military Assignments: Enlisted - 36B, 42A, 51C, 92A, 92Y, 92Z

Secret Security Clearance Required.

Participation in direct deposit is mandatory.

Security Clearance

Secret

Apply

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